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Virtual Meetings are a modern method of communication that allows individuals to connect despite geographic limitations. It has many advantages for businesses and individuals who want to increase productivity and enhance teamwork, regardless of distance.

In virtual meetings, participants are not physically present in the same room, but are connected via audio and video technology. They can talk or listen to each other’s non-verbal signals, and interact in a manner similar as face-to-face interactions.

A successful virtual conference begins with a proper plan and preparation. Include a detailed meeting agenda and clearly define the objectives of the meeting. Also, confirm that all necessary equipment and technology is available prior to the meeting. It’s a good idea test the software or device’s capabilities before the meeting to avoid any technical issues during the meeting.

During the meeting, make sure you adhere to your agenda and ensure that the meeting stays on-track. Discussions that diverge from the topic or run over time are the most likely to cause participants to lose interest. It’s also important to promote collaboration, so consider using tools such as Miro whiteboards or group texting. It’s also beneficial to have someone write notes during the virtual session. This will ensure the most important decisions and ideas are reflected in the summary of the meeting.

End the virtual meeting with a summary of the key points and any assigned actions items. Send the summary as quickly as possible using a collaborative platform such as email or other methods. It’s a good idea also thank attendees for their participation and let them know when they can expect to be contacted by them again, whether it be via a follow-up meeting or via email or a different communication.